An SPSS graph or chart can be copied into a Microsoft Word document using either a copy and paste procedure or by creating a graphics export file. If the graph requires editing, this should be done in SPSS, because you will have very little editing capability in MS Word beyond resizing the graph.

Using Copy and Paste:

To copy and paste the graph: select the graph to be copied (click on its icon in the outline or click on the graph itself in the right hand side of the Output Viewer window), and in the main menu click on Edit > Copy Object. Do not double click on the graph; the Chart Editor is not required. Start your Microsoft Word session, and place the cursor at the point where you want to insert the graph. In the main menu click on Edit > Paste Special and select Formatted Text (RTF).

Creating a graphics export file:

Alternately, you can export the graph as a separate file. Select the graph to be copied by clicking on it, or on its icon, and then in the main menu click on File > Export. In the Export Output dialog box specify "Charts only", and then under "Export What" click on "Selected Charts". Select the desired File Type under Export Format: Enhanced Metafile (*.EMF), JPEG (*.JPG), Macintosh PICT (*.PCT), Portable Network Graphics (*.PNG), Postscript (*.EPS), Tagged Image File (*.TIF), Windows Bitmap (*.BMP), or Windows Metafile (*.WMF). If you plan to bring the graph into Microsoft Word, save it as a *.WMF file. Under Export File - File Prefix, enter the filename and path, eg. C:\mygraphs\proj1.wmf, and click OK. After the file has been saved, it can be brought into an MS Word document at any time. Start an MS Word session, and place the cursor at the point where you want to include the graph. Click on Insert > Picture > From FIle, and then type in the path and filename of the saved SPSS *.WMF file.